Parent Notification Form

Dear Parent/Guardian/Independent Student,

Every year, at the beginning of the year, we notify you of the online applications we use as a division. In addition, this year, your child's teacher or school wants to use Gimkit.

What is Gimkit?
Gimkit is designed to solve a common classroom challenge: keeping students engaged while they practice and master content. Students answer questions on their own devices at their own pace, and see the same questions multiple times to reinforce learning and ensure mastery. Game elements—earning in‑game money and choosing upgrades and powerups—make review feel like play, motivating students in ways traditional pen‑and‑paper drills often can’t. KitCollab lets students write the questions themselves, turning practice into an active, creative experience that deepens understanding. Teachers can host live games or assign asynchronous practice, giving students repeated, memorable learning experiences that are both fun and effective.

Why you are receiving this notice:
As a public organization we need to notify you when we intend to collect personal information. In addition, we need to inform you what allows us to collect this information. For Gimkit, we are collecting personal information under the Alberta Protection of Privacy Act, SA 2024, c P-28.5, s 4(c) and the Alberta Education Act, SA 2012, c E-0.3, s 33(1).

📋 What Personal Information Does Gimkit Collect?

Based on the information we have, Gimkit may collect the following personal information about your child:

Medium Sensitivity Personal Information

Grades & Academic Performance

Low Sensitivity Personal Information

Student's Unstructured Work (e.g., essays)

General Profile Personal Information

First Name
Last Name
Likes Dislikes Opinions Non Sensitive
Platform Usage Analytics
School & Class Information

🎯 How is the personal information used?

Grasslands Public Schools Uses of Collected Personal Information

To provide this app as a core learning tool for your child (Education Act, Sec. 33(1)(a))
To communicate with parents, students, and staff (Education Act, Sec. 33(1)(c))

Gimkit Uses of Collected Personal Information

To provide the basic features of the app and make it work
To help police, fire, or medical services in an emergency
To share data with outside companies to analyze how the app is used
To manage accounts, billing, and send important service messages
To track support history and send updates about the app
To comply with a court order or subpoena
To assist law enforcement if a valid warrant is presented
To monitor the system for security threats and hacking attempts
To improve the product by analyzing how people use it

🔒 How Personal Information is Protected

Based on available documentation, here's what we know about data protection for Gimkit:

⚠

Security Measures

Partial

The vendor states the service collects student performance data and identifiable student work. The policy states data protection technology (encryption) in transit and at rest, and vulnerability testing. However, certifications like SOC 2 or ISO 27001 are not stated. These protections appear basic for this data, leaving some uncertainty.

✓

Data Sharing Practices

Good

The vendor states it does not sell personal information or use advertising. Documentation lists third-party analytics providers, like Google Analytics, for service improvement.

⚠

Policy Completeness

Partial

The documentation states data storage in the United States and lists third-party providers. It does not state a policy version date or breach notification timeframe. Certifications, staff security training, and business continuity or disaster recovery plans are not detailed. Documentation indicates data may be stored outside Canada, which means different privacy laws may apply.

⚠

Parent & Student Rights

Gaps

In the Alberta context, the vendor's policy states methods for parents to access data. It also states a process to correct data. Documentation describes retention and deletion timelines, which appear to address required deletion duties.

This assessment is based on the vendor's stated documentation. The school division continues to evaluate these practices.

✅ Your Rights as a Parent

To opt out of the use of Gimkit for your student at any time
To request to see the information that is collected by Gimkit about your child
To ask for corrections to personal information in Gimkit if the information is incorrect
To request the deletion of any personal information that is held by Gimkit
To contact us or Gimkit with any privacy concerns. Contact information is listed below.

Gimkit

Notification for the collection and disclosure of personal information